Committee Secretary
The County of Brant, ON, Canada
Full Time
Corporate Services – Council Services
Entry Level
REPORTS TO: Director of Council Services, Clerk
LOCATION: Initial Placement - Paris Administration Office
Minimum Qualifications:
Duties:
The application deadline is Thursday November 21, 2024 at 9:00a.m.
Date of Posting: Monday November 11, 2024#LI-DNI
The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity, please advise the County if you require accommodation.
We thank all applicants and advise that only candidates to be interviewed will be contacted. Personal information submitted is collected under the Municipal Freedom of Information and Protection of Privacy Act.
LOCATION: Initial Placement - Paris Administration Office
Minimum Qualifications:
- Post Secondary School education or equivalent combination of education and experience
- Over two years’ experience in a related field
- Minute taking experience, including knowledge of parliamentary procedures
- Demonstrated above average customer service and organizational skills
- Demonstrated above average oral and written communication skills
- Excellent proof reading and grammatical/punctuation editing skills with precise attention to detail
- Ability to work in a fast-paced team environment
- Ability to maintain professionalism while under pressure
- Demonstrated ability to balance a flexible work schedule including days, and attending evening meetings
- Demonstrated ability to maintain confidentiality, above average attendance and safe work record
- Ability to travel between County offices and facilities as required
- Experience converting documents into accessible format
- Experience in a Municipal Clerk’s field
- Experience with an electronic agenda management system
- Experience working in Municipal or other elections
Duties:
- To provide support services and day to day leadership/planning assistance to the Council Services Department, including but not limited to:
- Primary recording secretarial support to assigned Boards and Advisory Committees of Council, including preparation of agendas, recording meeting proceedings, transcribing minutes and preparation of related correspondences, etc.
- Vital Statistics: vetting and issuing burial permits and marriage licenses and remit to Office of the Registrar General and other municipalities as required
- Agenda Preparation: compile information for Council and other committee agendas. Maintain and update By-law Directory
- Update monthly calendar, website information, and meeting schedules
- Research Municipal by-laws, agreements, minutes, etc., for departments within the County
- Municipal election assistance
- Back-up support for the Executive Assistant to the Mayor and the Deputy Clerks
- Other duties as assigned
The application deadline is Thursday November 21, 2024 at 9:00a.m.
Date of Posting: Monday November 11, 2024#LI-DNI
The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity, please advise the County if you require accommodation.
We thank all applicants and advise that only candidates to be interviewed will be contacted. Personal information submitted is collected under the Municipal Freedom of Information and Protection of Privacy Act.
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