Operations Administrative Assistant

The County of Brant, ON, Canada
Full Time
Operations Department
Entry Level
REPORTS TO:       Supervisor of Operations Administration
LOCATION:            Initial Placement – Burford Administration Office

Minimum Qualifications:
  • Post secondary school education in Administration or a related field, or equivalent combination of education and experience
  • 1 - 2 years of administrative support experience
  • Proficiency with MS Office, Adobe Acrobat, Smartsheet and ability to learn other software
  • Excellent data-entry, organizational, filing, and customer service skills
  • Demonstrated excellent verbal and written communication skills
  • Ability to work in a fast paced, highly regulated, team environment
  • Ability to maintain professionalism while under pressure and meeting deadlines
  • Demonstrated tact and diplomacy skills and the ability to handle confidential matters with discretion
  • Ability to identify issues, problem solve and implement continuous improvement initiatives
  • Proven initiative, strong work ethic, and ability to maintain positive working relationships
  • Valid driver’s license and access to a vehicle
Assets:
  • Previous experience with operations administration such as processing permits and invoices, billing, and records management in a municipal or utility setting
  • GIS knowledge, ticket/work order software experience such as MESH, Cityview, City Wide
  • Familiarity with engineered drawings and experience with records retention practices
Duties:
  • To provide administrative support services to the Operations Department, which includes Roads and Fleet, Environmental Services, Engineering and Infrastructure, and Infrastructure and Asset Management Divisions
  • Process and coordinate Service Disruption Notices, Public Works Permits, Water Disconnection Sign-Off, and Hydrant Flow Tests
  • Process invoices and prepare accounts receivable requisitions
  • Order supplies
  • Records and document management
  • Attend on-site meetings and prepare agendas, correspondence, and minutes
  • Maintain and circulate contact lists, and maintain Indigenous communication logs
  • Respond and track public inquiries and complaints while providing good customer service.
  • Schedule customer appointments
  • Prepare weekly water samples
  • Prepare water meters and sale sheets for purchase and liaise with meter billing contractor
  • Draft and circulate Environmental Services notices
  • Ensure adherence to regulatory requirements
  • Provide back-up coverage to other Operations Administration staff as needed
  • Other duties as assigned
Annual Salary Range: $60,169 - $70,379 (Job Grade 3) 35 hours per week #LI-DNI

The application deadline: Thursday June 12, 2025

Date of Posting: Monday June 2, 2025
 
The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity, please advise the County if you require accommodation.
We thank all applicants and advise that only candidates to be interviewed will be contacted. Personal information submitted is collected under the Municipal Freedom of Information and Protection of Privacy.
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